Open enrollment can be a turbulent time for both employers and employees. It’s the one chance for employees to select and adjust their benefits each year but missing the deadline can lead to severe consequences. The financial impact on employees and the administrative burden on employers can be significant. To avoid these issues, understanding the implications of missing open enrollment is critical. This blog will review the legal aspects, potential repercussions, and strategies to help both employers and employees make the most out of the open enrolment period.
What Happens if an Employee Misses Open Enrollment?
Legal Responsibilities for Employers
Legally, employers are not obligated to make exceptions for employees who miss the open enrollment deadline. Benefit plans often have strict timelines and missing them can result in loss of coverage or the inability to modify benefit elections.
How Can Employers Support Employees During Open Enrollment?
Educational Opportunities
Providing comprehensive benefits education before and during open enrollment is essential. Use various communication channels—flyers, posters, emails, videos, and personal consultations—to reach employees effectively.
Seeking Employee Feedback
Understanding employee preferences is critical. Conduct surveys to gather feedback on information distribution methods and address unanswered questions. Demonstrating a commitment to employee concerns can reduce the likelihood of missed enrollments.
Assisting Employees Who Missed Open Enrollment
For employees who miss the deadline, offer opportunities for them to meet with HR or attend informational sessions. While there may be limited options, providing education, and seeking feedback can help prevent similar issues in the future.
Partnering with Pierce Group Benefits
Navigating open enrollment requires a proactive approach. Pierce Group Benefits offers comprehensive support to ensure your employees are well-informed and empowered during this critical period. From understanding legal obligations to implementing effective communication strategies, our dedicated team is ready to help. For more information, speak to your Pierce Group Benefits Account Executives or contact a PGB Representative at partnership@piercegroupbenefits.com.