Overview of Benefits

Pre-Tax Benefits

Health Insurance: Anthem

Health Savings Accounts: Flex Facts
– Employee Maximum $4,150/year
– Family Maximum $8,300/year
HSA plans can only be established in conjunction with a qualified High-Deductible Health Plan (HDHP)

Dental Insurance: Delta Dental of VA

Vision Insurance: Aetna Vision

Cancer Benefits: Colonial Life

Accident Benefits: Colonial Life

Medical Bridge Benefits: Colonial Life

Post-Tax Benefits

Short-Term Disability Benefits: Colonial Life

Long-Term Disability Benefits: The Hartford

Critical Illness Benefits: Colonial Life

Accident Benefits – Gunshot Wound Policy: Colonial Life

Life Insurance: Colonial Life
– Term Life Insurance
– Whole Life Insurance

Additional Benefits

Student Loan Assistance Program: GradFin

Please note your insurance products will remain in effect unless you speak with a representative to change them.

Enrollment Period: May 13, 2024 – June 7, 2024

Effective Dates: July 1, 2024 – June 30, 2025

ELIGIBILITY:

– Permanent employees regularly scheduled to work 40 hours or more are eligible for all benefits.

IMPORTANT NOTICES:

– When do my benefits start? The plan year for Savings Accounts, Colonial Insurance Products, Anthem Health Insurance, Delta Dental, Aetna Vision, and The Hartford Long-Term Disability runs from July 1, 2024 through June 30, 2025.

– When do my deductions start? Deductions for Savings Accounts, Colonial Insurance Products, Anthem Health Insurance, Delta Dental, Aetna Vision, and The Hartford Long-Term Disability start July 2024 for all enrolled employees.

– Why have my Cancer, Accident, or Medical Bridge benefits not started yet?The Colonial Cancer plan and the Health Screening Rider on the Colonial Accident and Colonial Medical Bridge plan have a 30-day waiting period for new enrollees. Coverage, therefore, will not begin until July 31, 2024.

– My spouse is enrolled in an Health Savings Account (HSA), am I eligible for an FSA? As a married couple, one spouse cannot be enrolled in a Medical Reimbursement FSA at the same time the other opens or contributes to an HSA.

– Does City of Martinsville contribute to my HSA? Beginning June 1, 2024, the City of Martinsville will contribute $60/month to all HSAs for employees enrolled in individual health coverage and $83.33/month for HSAs in dependent health coverage. Please Note: HSAs are optional and not automatically set up when you enroll in a High Deductible Health Plan.

– When will I get my card? If you will be receiving a new debit card, whether you are a new participant or to replace your expired card, please be aware that it may take up to 30 days following your plan effective date for your card to arrive. Your card will be delivered by mail in a plain white envelope. During this time you may use manual claim forms for eligible expenses. Please note that your debit card is good through the expiration date printed on the card.

– I want to sign my family up for benefits as well, what information will I need? If signing up for any coverage on your spouse and/or children, please have their dates of birth and social security numbers available when speaking with the Benefits Representative.

– What is the difference between pre and post-tax benefits? Pre-tax benefit contributions are taken from an employee’s paycheck before state and federal taxes are applied. Post-tax benefit contributions are paid after taxes are deducted. It’s important to note that some coverages may still be subject to taxes even if paid for through pre-tax deduction or employee contribution.

– Can I change my benefit elections outside of the enrollment period? Elections made during this enrollment period CANNOT BE CHANGED AFTER THE ENROLLMENT PERIOD unless there is a family status change, otherwise known as a qualifying life event (QLE), as defined by the Internal Revenue Code. Examples of a QLE can be found here.

– I have a pre-existing condition. Will I still be covered? Some policies may include a pre-existing condition clause. Please read your policy carefully for full details.