Congratulations on your new employment!
Flex and Colonial – Please call the Service Center within 30 days of your date of hire. The Service Center number is located at the bottom of this page.
All Other Benefits – Please contact your Benefits Department within 30 days of your date of hire.
Benefits Plan Overview
Flexible Spending Accounts: IMS
– Medical Reimbursement Maximum: $3,050/year | Minimum $100/year
– Dependent Care Reimbursement Maximum: $5,000/year | Minimum: $100/year
You will need to re-enroll in the Flexible Spending Accounts if you want them to continue next year.
IF YOU DO NOT RE-ENROLL, YOUR CONTRIBUTION WILL STOP EFFECTIVE JUNE 30, 2023.
Vision Insurance: Superior
Cancer Benefits: Colonial Life
Accident Benefits: Colonial Life
Medical Bridge Benefits: Colonial Life
Disability Benefits: Colonial Life
Critical Illness Benefits: Colonial Life
Life Insurance: Colonial Life
– Term Life Insurance
– Whole Life Insurance
– Group Term Life (Including EAP + Work/Life Programs)
Telemedicine: Call A Doctor Plus (Direct Billing Only)
Pet Insurance: Nationwide
Student Loan Assistance Program: GradFin
Please note your insurance products will remain in effect unless you speak with a representative to change them.
Enrollment Period: FEBRUARY 20, 2023 – MARCH 3, 2023
Effective Dates: JULY 1, 2023 – JUNE 30, 2024
– Employees must work 30 hours or more per week.
-The plan year for Colonial Insurance products, Spending Accounts, Colonial Group Term Life, Superior Vision, and Nationwide Pet Insurance lasts from July 1, 2023 through June 30, 2024.
– Deductions for Colonial Insurance products, Spending Accounts, Colonial Group Term Life, Superior Vision, and Nationwide Pet Insurance will begin August 2023 for 10-month employees. The Call A Doctor Plus Telemedicine plan is available by Direct Billing only. No deductions will be taken via payroll deduction.
– Your Group Term Life coverage includes Health Advocate Employee Assistance + Work/Life Programs. An Employee Assistance Program (EAP) offers confidential support and resources for personal or work-related challenges and concerns. Please see the Group Term Life pages of this benefit booklet for more details and contact information.
– Health FSA Rollover Provision: Your employer provides the rollover option (up to $610) for your FSA plan. Please see the Flexible Spending Account section of your benefit booklet for more information on this provision.
– If signing up for any coverage on your spouse and/or children, please have their dates of birth and social security numbers available when speaking with the Benefits Representative.
– If you will be receiving a new debit card, whether you are a new participant or to replace your expired card, please be aware that it may take up to 30 days following your plan effective date for your card to arrive. Your card will be delivered by mail in a plain white envelope. During this time you may use manual claim forms for eligible expenses. Please note that your debit card is good through the expiration date printed on the card.
– Elections made during this enrollment period CANNOT BE CHANGED AFTER THE ENROLLMENT PERIOD unless there is a family status change as defined by the Internal Revenue Code. Examples of a family status change are: marriage, divorce, death of a spouse or child, birth or adoption of a child, termination or commencement of a spouse’s employment, or the transition of spouse’s employment from full-time to part-time, or vice-versa. Once a family status change has occurred, an employee has 30 days to notify the North Carolina Service Center at 1-888-662-7500 to request a change in elections.
– Flexible Spending Account expenses must be incurred during the Plan Year in order to be eligible for reimbursement.
– An employee has 90 days after the plan year ends to submit claims for spending account expenses that were incurred during the plan year. Please note that if employment terminates during the plan year, that employee’s plan year ends the day employment ends. The employee has 90 days after the termination date to submit claims.
– With Dependent Care Flexible Spending Accounts, the maximum reimbursement you can request is equal to the current account balance in your Dependent Care account. You cannot be reimbursed more than has actually been deducted from your pay.
– As a married couple, one spouse cannot be enrolled in a Medical Reimbursement FSA at the same time the other opens or contributes to an HSA.
– The Colonial Cancer plan and the Health Screening Rider on the Colonial Accident and Colonial Medical Bridge plan have a 30-day waiting period for new enrollees. Coverage, therefore, will not begin until July 31, 2023.
– Additionally, some policies may include a pre-existing condition clause. Please read your policy carefully for full details.
– Please be aware there are certain coverages that may be subject to federal and state tax when premium is paid by pretax deduction or employee contribution.
– An employee taking a leave of absence, other than under the Family & Medical Leave Act, may not be eligible to re-enter the Flexible Benefits Program until the next plan year. Please contact your Benefit Administrator for more information.