Benefits forHenry County Public Schools (VA)
Congratulations on your new employment! Your employment means more than just a paycheck. Your employer also provides eligible employees with a valuable benefits package. Below you will find information about how to enroll in these benefits as a new employee.
Health, Flex, Dental, and Vision – You are eligible to self-enroll online. Please call the Service Center within 30 days of your date of hire. The Service Center number is located in the contact section of this guide.
Term Life, Disability, and Colonial – Please call the Service Center within 30 days of your date of hire. The Service Center number is located in the contact section of this guide.
Be sure to also review your group’s custom benefits microsite, that allows for easy, year-round access to benefit information, live chat support, benefit explainer videos, plan certificates and documents, and carrier contacts and forms.
Benefits Plan Overview
Pre-Tax Benefits
Flexible Spending Accounts*
- Medical Reimbursement Maximum $2,750/year
- Dependent Care Reimbursement Maximum $5,000/year
*You will need to re-sign for the Spending Accounts if you want them to continue next year.
Health Insurance: Anthem
Cancer Benefits: Colonial Life
Medical Bridge Benefits: Colonial Life
Accident Benefits: Colonial Life
Dental Insurance: Delta
Vision Insurance: Superior
Post-Tax Benefits
Disability Benefits: Colonial Life
Critical Care Benefits: Colonial Life
Life Insurance
- Term Life Insurance: Colonial Life
- Whole Life Insurance: Colonial Life
ENROLLMENT PERIOD: APRIL 14, 2020 – MAY 8, 2020
EFFECTIVE DATES: JULY 1, 2020 – JUNE 30, 2021
QUALIFICATIONS:
• Full-time employees (working or more hours per week or Child Nutrition employees working more than 25 hours per week) and Grandfathered Bus Drivers are eligible for all benefits.
• Part-time Child Nutrition employees working 25 hours per week are eligible for dental and vision only.
IMPORTANT FACTS:
• The plan year for Anthem Health, Delta Dental, Superior Vision, Spending Accounts and Colonial Insurance products lasts from July 1, 2020 through June 30, 2021.
• Deductions for Anthem Health, Delta Dental and Superior Vision will begin June 2020. Deductions for Spending Accounts and Colonial Insurance products will begin July 2020.
• If signing up for any coverage on your spouse and/or children, please have their dates of birth and social security numbers available when meeting with the Benefits Representative.
• If you will be receiving a new debit card, whether you are a new participant or to replace your expired card, please be aware that it may take up to 30 days following your plan effective date for your card to arrive. Your card will be delivered by mail in a plain white envelope. During this time you may use manual claim forms for eligible expenses.
Please note that your debit card is good through the expiration date printed on the card.
• Elections made during this enrollment period CANNOT BE CHANGED AFTER THE ENROLLMENT PERIOD unless there is a family status change as defined by the Internal Revenue Code. Examples of a family status change are: marriage, divorce, death of a spouse or child, birth or adoption of a child, termination or commencement of a spouse’s employment, or the transition of spouse’s employment from full-time to part-time, or vice-versa.
• Once a family status change has occurred, an employee has 30 days to notify the Pierce Group Benefits Service Center at 1-800-387-5955 to request a change in elections.
• Flexible Spending Account expenses must be incurred during the Plan Year in order to be eligible for reimbursement.
• An employee has 30 days after the plan year ends to submit claims for spending account expenses that were incurred during the plan year. Please note that if employment terminates during the plan year, that employee’s plan year ends the day employment ends. The employee has 30 days after the termination date to submit claims.
• With Dependent Care Flexible Spending Accounts, the maximum reimbursement you can request is equal to the current account balance in your Dependent Care account. You cannot be reimbursed more than has actually been deducted from your pay.
• The Colonial Medical Bridge plan has a 30-day waiting period for new enrollees. Coverage, therefore, will not begin until July 31, 2020.
• Additionally, some policies may include a pre-existing condition clause. Please read your policy carefully for full details.
• Please be aware there are certain coverages that may be subject to federal and state tax when premium is paid by pretax deduction or employee contribution.
• An employee taking a leave of absence, other than under the Family & Medical Leave Act, may not be eligible to re-enter the Flexible Benefits Program until the next plan year. Please contact your Benefit Administrator for more information.