Benefits forHenry County Public Schools (VA)
Congratulations on your new employment!
Your employment means more than just a paycheck. Your employer also provides eligible employees with a valuable benefits package. Below you will find information about how to enroll in these benefits as a new employee.
Health, Flex, Dental, and Vision – You are eligible to self-enroll online. Please call the Service Center within 30 days of your date of hire. The Service Center number is located in the contact section of this guide.
Term Life, Disability, and Colonial – Please call the Service Center within 30 days of your date of hire. The Service Center number is located in the contact section of this guide.
Be sure to also review your group’s custom benefits microsite, that allows for easy, year-round access to benefit information, live chat support, benefit explainer videos, plan certificates and documents, and carrier contacts and forms.
Flexible Spending Account (FSA)
Maximize your income and get reimbursed for out-of-pocket healthcare expenses with tax-free dollars.
Flexible Spending Accounts (FSAs) allow you to pay certain healthcare and dependent care expenses with pre-tax money. You will not pay any Federal, State or Social Security taxes on funds placed in the plan. You will save approximately $27.65 to $37.65 on every $100 you place in the Plan. The amount of your savings will depend on your Federal tax bracket.
How It Works
Pre-Funded Account
This means that you can submit a claim for medical expenses on the first day of the Plan Year and you will be reimbursed your total claim amount up to your annual election. The funds that you are pre-funded will be recovered as deductions which are taken from your paycheck on a pre-tax basis.
Reimbursement
With this account, you can pay for your out-of-pocket healthcare expenses for yourself, your spouse and all your tax dependents for healthcare services that are incurred during your Plan Year and while an active participant. Eligible expenses are those incurred for the diagnosis, cure, mitigation, treatment, or prevention of disease, or for affecting any structure or function of the body.
All manual or paper claims received in the office of Flexible Benefit Administrators, Inc. will be processed within one week via check or direct deposit. You may also use your Benefits Card to pay for expenses. Please refer to the Benefits Card section for details.
Election Changes
Election changes are only allowed if you experience one of the following qualifying events:
– Marriage or divorce
– Birth or adoption
– Involuntary loss of spouse’s medical or dental coverage
– Death of dependent (child or spouse)
– Unpaid FMLA or Non-FMLA leave
– Change in Dependent Care Providers
Eligibility
Complete your enrollment during the open enrollment period. Employees who experience a qualifying event are eligible to enroll within 30 days of the event. Deductions begin on the first pay period following your Plan start date.
You must re-enroll to participate in the Flexible Spending Accounts each year during the enrollment period. If you do not re-enroll, you will not be enrolled in the Plan and you will not be able to join until the next Plan Year or experience another qualifying event.
You can’t contribute to an FSA and HSA within the same plan year. As a married couple, one spouse cannot be enrolled in an FSA at the same time the other is contributing to an HSA.
Examples of eligible expenses…
Fees/Copays/Deductibles for:
Acupuncture
– Prescription eyeglasses/reading glasses/contact lens and supplies/eye exams/laser eye surgery
– Physician
– Ambulance
– Psychiatrist
– Psychologist
– Anesthetist
– Hospital
– Chiropractor
– Laboratory/diagnostic
– Fertility treatments
OTC expenses:
– Antacids
– Pain relievers/aspirin
– Ointments & creams for joint pain
– Allergy & sinus medication
– First aid creams
– Cough & cold medications
– Laxatives
– Anti-diarrhea medicine
For a full list of eligible expenses, go to www.flex-admin.com.
The “Use-or-Lose” Rule
If you contribute dollars to a reimbursement account and do not use all the money you deposit, you will lose any remaining balance in the account at the end of the eligible claims period. This rule, established by the IRS as a component of tax-advantaged plans, is referred to as the “use-or-lose” rule.
To avoid losing any of the funds you contribute to your FSA, it’s important to plan ahead as much as possible to estimate what your expenditures will be in a given plan year.
Online & Mobile Access
Flexible Benefit Administrators, Inc. provides online account access for all FSA participants with the following features:
– FSA Login – View account transactions, create account alerts and download participation forms.
– FSA Educational Tools – FSA calculator: estimate how much you can save by utilizing an FSA.
Register for the Flexible Benefit Administrators Portal at www.flex-admin.com. Download the FBA Mobile App on the App Store or Google Play Store.
Helpful Hints
– You can’t change your election amount during the plan year, unless you experience a change in status or qualifying event.
– Save your receipts when you spend your healthcare FSA dollars. You may need itemized invoices to verify the eligibility of expenses or for reimbursement requests.
– The easiest way to manage your account is online at www.flex-admin.com or through the FBA Mobile App.
– You can’t contribute to an FSA and an HSA within the same plan year. As a married couple, one spouse cannot be enrolled in an FSA at the same time the other is contributing to an HSA.