Benefits Plan Overview

Pre-Tax Benefits

Flexible Spending Accounts: Ameriflex
– Medical Reimbursement FSA Maximum: $2,850/year | Minimum $260/year
– Dependent Care Reimbursement FSA Maximum: $5,000/year | Minimum: $260/year
You will need to re-enroll in the Flexible Spending Accounts if you want them to continue next year.
IF YOU DO NOT RE-ENROLL, YOUR CONTRIBUTION WILL STOP EFFECTIVE DECEMBER 31, 2023.

Cancer Benefits: Colonial Life

Accident Benefits: Colonial Life

Medical Bridge Benefits: Colonial Life

Post-Tax Benefits

Critical Illness Benefits: Colonial Life

Pet Insurance: Nationwide

Please note your insurance products will remain in effect unless you speak with a representative to change them.

Enrollment Period: NOVEMBER 7, 2022 – NOVEMBER 18, 2022

Effective Dates: JANUARY 1, 2023 – DECEMBER 31, 2023

QUALIFICATIONS:

– Regular full-time employees working 30 hours or more per week and grandfathered part-time employees are eligible to participate.

– Eligible employees may cover eligible family members by paying a bi-weekly payroll deducted premium. You may cover legal spouse, your biological, foster, adopted or stepchildren up to age 26 or over age 18 with a disability. Proof may be required if dependent has different last name than employee.

IMPORTANT FACTS:

– The plan year for Colonial Insurance products, Spending Accounts and Nationwide Pet Insurance lasts from January 1, 2023 through December 31, 2023.

– Payroll Deductions for Colonial Insurance products, Medical and Dependent Care Spending Accounts and Nationwide Pet Insurance will begin January 2023.

– The 2023 Flexible Spending Account Plan includes a grace period from January 1, 2024 through March 15, 2024. Therefore, you have from January 1, 2023 through March 15, 2024 to incur qualified expenses eligible for reimbursement in the Medical and Dependent Care Spending Accounts. If you do not incur qualified expenses eligible for reimbursement by March 15, 2024, and/or file for reimbursement by March 31, 2024 any contributions are forfeited under the use-or-lose it rule.

– If signing up for any coverage on your spouse and/or children, please have their dates of birth and social security numbers available when speaking with the Benefits Representative.

– If your employment terminates during 2023, your plan year ends the day your employment ends. You are no longer a participant in the plan and any expenses you incur after the date of your termination are not eligible for reimbursement. You have 3.5 months after your termination date to submit claims for reimbursement of expenses incurred prior to your termination.

– If you will be receiving a new debit card, whether you are a new participant or to replace your expired card, please be aware that it may take up to 30 days following your plan effective date for your card to arrive. Your card will be delivered by mail in a plain white envelope. During this time you may use manual claim forms for eligible expenses. Please note that your debit card is good through the expiration date printed on the card.

– Elections made during this enrollment period CANNOT BE CHANGED AFTER THE ENROLLMENT PERIOD unless there is a family status change as defined by the Internal Revenue Code. Examples of a family status change are: marriage, divorce, death of a spouse or child, birth or adoption of a child, termination or commencement of a spouse’s employment, or the transition of spouse’s employment from full-time to part-time, or vice-versa.

– Flexible Spending Account expenses must be incurred during the Plan Year in order to be eligible for reimbursement..

– With Dependent Care Flexible Spending Accounts, the maximum reimbursement you can request is equal to the current account balance in your Dependent Care account. You cannot be reimbursed more than has actually been deducted from your pay.

– As a married couple, one spouse cannot be enrolled in a Medical Reimbursement FSA at the same time the other opens or contributes to an HSA.

– The Colonial Cancer plan and the Health Screening Rider on the Colonial Accident and Colonial Medical Bridge plan have a 30-day waiting period for new enrollees. Coverage, therefore, will not begin until January 31, 2023.

– Additionally, some policies may include a pre-existing condition clause. Please read your policy carefully for full details.

– Please be aware there are certain coverages that may be subject to federal and state tax when premium is paid by pretax deduction or employee contribution.

– An employee taking a leave of absence, other than under the Family & Medical Leave Act, may not be eligible to re-enter the Flexible Benefits Program until the next plan year. Please contact your Benefit Administrator for more information.